How to apply for a PALATINE Development Award

PALATINE welcomes applications for Development Awards at any time. Funds of up to £7,500 are available for projects that enhance or support learning and teaching in higher education and are of use beyond applicants' own departments and institutions. (While proposed budgets of £7,500 are possible, projects with smaller budgets are also encouraged.)

Please read all of the guidance on this page before completing an application form.

What PALATINE will pay for

Replacement cover for teaching or administration. This will vary between institutions, but a typical example might be replacement teaching delivered by a postgraduate teaching assistant at c. £55 per contact hour (i.e. one hour’s teaching plus three hours preparation, and, where required, national insurance contributions). If such replacement staff costs are appropriate to the proposed work, applicants should provide a detailed breakdown of the requested time and costs. If a proposal is successful, the head of department will be required to confirm the details of the replacement staff costs and that the specified relief will be given to colleagues working on the project.
Buy-in costs for a Research Assistant (e.g. for data collection or analysis).
Technical and transcription services (e.g. for audio/video recording).
Travel, subsistence and hospitality for project staff.
Essential costs towards project events (e.g. lunch for delegates, reasonable UK travel and subsistence costs for speakers).
Consumables, postage, etc.
Up to £500 (within the maximum budget of £7,500) for copies of project output in CD or DVD format, of which a minimum of 100 copies will be provided to PALATINE for distribution at PALATINE’s expense. Award holder may keep up to 25 copies produced from the Development Award funding. If additional copies are needed later (e.g. for PALATINE publicity purposes), PALATINE will consider paying for them.

What PALATINE will not pay for

Projects that are not based within UK higher education.
Institutional overheads/oncosts.
FEC buyout from existing posts.
Consultancy rates of pay for award holder or participants in the work.
Internal staff/student training or development.
Normal costs of course delivery (as distinct from additional costs of innovation).
International travel (e.g. for fieldwork or study visits).
Attendance at conferences for dissemination of outcomes.
Equipment (e.g. computers, software, books).
Fees for speakers at project events.
Publication costs for outcomes that will not be made freely available from the outset.
Getting a book published (PALATINE would normally expect all outcomes from a Development Award to be made freely available to UK HE).
Advertising.
Organising a conference (it is possible to budget for a small workshop as part of the project; alternatively, applicants can submit a proposal to be part of the PALATINE events programme instead).
Contingency.

Application process

Applications must be submitted on the appropriate form.

Applications can be submitted at any time. Before submitting an application, PALATINE recommends that the applicant asks a senior colleague to read the proposal. Potential applicants are welcome to send a draft proposal to PALATINE for informal feedback or to discuss their ideas with David Pearson or another member of the PALATINE staff.

PALATINE will only fund one person or project team in any one discipline in any one department or institution at any one time (up to a maximum of two simultaneous projects at any one institution). Applicants should discuss their plans with their head of department, dean, principal (or whoever is most likely to be aware of internal conflicts of interest) to ensure that institutions prioritise their bids according to their own needs and plans.

If an application includes all the required information, it will be passed to external specialists to be reviewed in confidence. When the peer review process is complete, successful applicants will be notified and unsuccessful applicants will receive feedback on their application and might be encouraged to re-submit their ideas.

PALATINE strongly advises applicants to submit applications at least three to four months before the proposed start date. Applications must be received well in advance of the project's proposed start date to allow time for clarifications to the application, the peer review process and any negotiations that need to be made before funding is awarded.

Please send an application electronically (as a Word or PDF file) to David Pearson.

Terms and conditions

Applicants must be employed by a UK higher education institution or able to confirm an institution’s commitment to employ them for the duration of the proposed project. PALATINE welcomes applications from full-time and part-time colleagues.

A project must provide clear benefits to the wider discipline community, in the form of new knowledge or evidence, or the development or sharing of a resource or good practice in learning and teaching. A project should not primarily be for internal staff training and development (although this may be a secondary outcome).

PALATINE will recognise the Development Award holder’s intellectual contribution to the work; the award holder or their employer (as determined by the applicant’s terms of employment in their home institution) will retain the intellectual property rights. An award holder is free to publish and profit from their work in any way. It is a condition of a Development Award, however, that the award holder will grant to PALATINE non-exclusive rights of publication in all media and for all time. This is to enable PALATINE to disseminate the results and outcomes, free of charge, in print and via electronic media such as the Internet or CD/DVD, in order that the UK HE community may benefit from work facilitated by funding from the HE Funding Councils via PALATINE.

While PALATINE encourages award holders to publish work as widely as possible (e.g. in journals and at conferences), it is a requirement of the funding that a report about the project, including a discussion of its key findings and materials developed, is provided to PALATINE for publication on the PALATINE website.

All Development Award outcomes (including DVDs, publications, conference papers, etc.) resulting from or using in large part the work undertaken with the PALATINE funding must contain an acknowledgement of PALATINE’s support. A copy of any published paper or article (or a link to an online version) must be sent to PALATINE immediately after the presentation or publication of the work.

If an outcome is to be distributed in printed formats or other distributable formats such as CD or DVD, the award holder will provide PALATINE with a minimum of 100 copies which PALATINE will distribute within UK HE at PALATINE’s expense. Costs of up to £500 for producing these copies may be included within the budget of the bid (and within the maximum budget of £7,500). The award holder may keep up to 25 of the copies produced from the Development Award funding. PALATINE reserves the right to produce additional copies at PALATINE’s expense. All printed material produced to accompany audio-visual materials (e.g. labels, inserts, information sheets) must also be provided to PALATINE in electronic format to enable PALATINE to produce additional copies of the materials if required.

PALATINE reserves the right to refuse to offer Development Awards to any institution which has failed to complete work funded by a previous PALATINE Development Award.